Associate Government Program Analyst

(Records and Information Analyst)

Full -Time, 12-Month limited-Term
(With the Possibility of Extension or Becoming Permanent)

About Us

The San Francisco Bay Conservation and Development Commission (BCDC) is a small State agency located in San Francisco. Its mission is to protect and enhance San Francisco Bay and to encourage the responsible and productive use of the Bay for current and future generations.  BCDC has planning and regulatory responsibility for development located in and around San Francisco Bay and along the shoreline of the nine counties surrounding the Bay. BCDC is guided in its decisions by its laws, the Coastal Zone Management Act, the McAteer‐Petris Act, and the Suisun Marsh Preservation Act, its policy documents, the San Francisco Bay Plan, and Suisun Marsh Plan, and other policy documents for specific planned areas around the Bay.

Who We Want

BCDC is looking for Associate Government Program Analyst (AGPA) as part of the agency’s Administrative and Technology Services Division, which is responsible for development, implementation and management of BCDC records management and storage systems. The AGPA of this division will be a subject matter expert providing support for the employees of BCDC for all things related to records retention, systems, filing and retrieval, coordination and training.  The AGPA will have an understanding of records management principles, practices and methods. The AGPA should have a solid understanding of technology systems such as SharePoint, One Drive and other sharing technologies.

We are looking for a person who works well independently and well as within a team.  This person will be flexible, self-driven, strategic, organized and detailed.  The ability to interact well and fit into a small, highly motivated, multi‐ disciplinary BCDC team that is working in a rapidly changing environment is essential.

What You’ll Do

Under direction of the Director of Administrative and Technology Services, the AGPA (Records and Information Analyst) is responsible for development, implementation and management of BCDC records management and storage systems. The incumbent will be the subject matter expert for staff to and provide support, advice to guide departments in designing and implementing their information framework and guidelines. Incumbent will identify issues and initiate appropriate communications with all stakeholders to minimize information risks and costs. Respond to inquiries from staff in a professional and timely manner. Establish and maintain effective working relationships with all employees and uphold principals of integrity in the workplace. To accomplish these responsibilities, the Records and Information Analyst must: (1) work with the IT team, BCDC management and each BCDC department to understand current information management processes and needs in order to plan for an integrated information management architecture across the office; (2) update and manage the system as needed; (3) responsible for training staff to use the information filing and retrieval systems and (4) knowledge of accessible document requirements and training.

Essential Job Functions

  • Conduct a thorough analysis and evaluation of all data and information records for BCDC and integrate into plan.
  • Collaborate with the IT Lead and/or vendor(s) to develop a proposed information storage architecture including appropriate hardware, software, and Cloud-based components as well as a hard copy file storage and tracking system for permitting.
  • Collaborate with IT Lead, CNRA and/or vendors to develop an information storage architecture (SharePoint) for file storage and tracking.
  • Ensure that the system organizes all records in a uniform and efficient manner.
  • Provide recommendations on how BCDC can reduce the number of hard copies it maintains. Develop alternative means of record retention (electronic/microfiche/ etc.) and determine how BCDC can improve its filing system on an ongoing basis.
  • Update and refine the record retention plan in case of an emergency.
  • In conjunction with BCDC’s GIS Specialist, develop and implement a system for organizing the storage of project plans and maps and cross-referencing to other relevant files and geospatial resources.
  • Assure that BCDC’s Records Management Program is in compliance with State Administrative Manual 1600. 
  • Update and maintain standardized document templates and forms.
  • Acts as subject matter expert for all departments providing training and support for records management and accessibility.

Time Base, Term, Salary and Benefits

This is a full‐time, 12-month limited-term position (with the possibility of extension or becoming permanent) with the following salary range: $5,149.00 - $6,446.00 per month

Benefits include paid vacation/sick leave or annual leave; public transit subsidy; 11 paid holidays each calendar year; health, dental, and vision benefits; and deferred compensation and retirement programs.

Eligibility

Candidates must be eligible for appointment to the California civil service classification of Associate Governmental Program Analyst or former State employees with transfer or reinstatement rights may apply. To be eligible for transfer or reinstatement, applicants must meet the minimum qualifications of the Associate Governmental Program Analyst classification. Appointment is subject to the State Restriction of Appointment (SROA) provisions. Applicants must clearly indicate the basis of their eligibility, including SROA, surplus, transfer, reinstatement status, or list eligibility in the Examination or Job Title section on the State Application STD 678.

Examination

If you are not a current or past State employee or have not successfully participated in an appropriate civil service examination, you cannot be considered for this position. For more information on the State hiring process, please visit the CalHR website at www.jobs.ca.gov. If you have not taken the Environmental Scientist examination, it is online and can be taken at anytime.

How to Apply

The job opening is at the San Francisco Bay Conservation and Development Commission; however, the California Coastal Commission handles BCDC’s personnel work. Therefore, to apply, please submit a current resume, CA State Application (STD 678) (available at www.jobs.ca.gov), a minimum of three references, and brief writing sample (5 pages or less) to:

Human Resources Office
California Coastal Commission
45 Fremont Street, Suite 1930
San Francisco, CA  94105
(415) 904-5430 or toll free (866) 831-2540

Filing

The position will be open until filled. Priority will be given to applications received on or before August 23, 2019.  Applications will be screened and only the most qualified candidates will be interviewed. No relocation expenses will be reimbursed.

Special Interview Arrangements

If you have a disability and require special interview arrangements, please mark the appropriate box in Item 2 of the application. You will be contacted to make specific arrangements. For more information about BCDC and this position, see BCDC’s website at www.bcdc.ca.gov or contact Peggy Atwell, Director of Administration and Technology Services at (415) 352‐3638 or peggy.atwell@bcdc.ca.gov.

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Assistance for the Hearing Impaired can be accessed by dialing 711

 

07/24/2019